Purpose

The University Libraries supports the teaching, learning, and research mission of the University of Tennessee.  The purpose of this policy is to establish the terms and conditions under which library public space may be used for filming, still photography and/or video production. The following guidelines strive to balance the diverse needs of library users who rely on library resources, services, and environment to fulfill their academic goals. Filming and photography is allowed as described below, only to the extent that it does not interfere with the delivery of library services and is consistent with the Libraries’ mission. The University Libraries maintains the right to comply with all relevant campus and university requirements and to invoke conditions of such policies.

Note:

Staff may, at any time, request that photographers/videographers stop filming if the guidelines are not followed to satisfaction or it appears to compromise public safety or security.

In-House Photography and Filming Policy

The University Libraries and the University of Tennessee occasionally take photographs and video in the Libraries’ public spaces and at programs for use in print and electronic media for promotional, educational, and archival purposes. This policy serves as public notice of the Libraries’ intent to do so. Those who do not want to be photographed should inform the photographer in order to be accommodated. When names are included, the photographer will request written permission of those individuals in the photograph, or of the parent in the case of children in the photograph.

General Photography and Filming Policy

University of Tennessee Students, Faculty, Staff, and Visitors (Non-Professional)

Students, faculty, staff, and visitors (non-professional) may film and photograph for academic use in the libraries provided that they do not cause a disruption. Photography/filming designed to record a visit or make use of the library setting as a backdrop is also generally permitted, provided that such activity does not cause a disruption. Such activities must also avoid capturing an identifiable likeness of an individual and any recognizable images of an individual’s computer, books, periodicals, documents, etc., without the individual’s written permission. In such cases the photographer/videographer must always obtain written consent before taking pictures or filming individuals, while those individuals are inside library buildings.

External Media Representatives and Professional Photographers/Videographers

All Non-University producers who wish to photograph/film in any library building must contact Library Administration and obtain permission (written or e-mail).  Each request for filming/photographing in any library will be considered on a case-by-case basis.  Permission granted in any particular instance does not indicate that permission will be granted to the same filming individual/crew for a similar request in the future. Permission requests should be requested at least 1 (preferably at least 3) business day in advance.

Unless specific prior written permission is made, filming/photographing is restricted to public areas within libraries and at hours when the particular area is open to the public.  All filming must be completed and equipment removed from the building at least 30 minutes prior to the posted closing time.

The University Libraries and the University of Tennessee may not be held liable for crew or participant safety, or for any damage or loss of equipment, materials, supplies, etc. You are responsible for safe handling of all equipment and property used in the shoot. When not actually in use, all equipment should be kept out of sight and locked and/or otherwise properly secured.

Appropriate working, research, learning, and study conditions must be respectfully maintained for employees and users at all times.  Film crews must abide by all university and Libraries policies and regulations at all times and must leave library premises exactly as found.

Please refrain from filming people without their awareness or permission. Such filming/photographing should avoid capturing an identifiable likeness of an individual and any recognizable images of an individual’s computer, books, periodicals, documents, etc., without the individual’s written permission. In such cases the photographer/videographer must always obtain written consent before taking pictures or filming an individual, while those individuals are inside library buildings.  You must also comply with any university photo release requirements.

Everyone, Please Be Courteous and Considerate!

• Minimize Disruption – Photographers/videographers should make every effort to minimize disruption. Be aware that lights, noise, and equipment can negatively impact the dynamics of an environment, especially in an area designated for quiet study.

• Be Aware of Traffic Flow – Photographers/videographers should not block stairwells, exits, service desks, or otherwise impede traffic.

• Cables, Wiring, and Equipment – Care should be taken when laying cable (power or otherwise) and with the handling and placement of equipment. Please ensure that there is no danger of tripping or other injury for people who may be in the area or pass by.

• Facilities and Furnishings – Please do not make changes to the library facilities or furnishings (for example, changes to lighting, location of furniture, moving of books or shelving, etc.) without permission.