Borrowing Policies

Look up titles in OneSearch for locations. Borrow books at the Public Services desk on the 2nd floor of the Hodges Library, at the Pendergrass Library or at the DeVine Library.  Equipment Checkout is in Commons South at the Hodges Library, at the Pendergrass Library and at the Devine Library.

Fines may be paid at the Hodges Library Public Services Desk & the Pendergrass Library by VolCard, Credit Card, or Check. We do not accept cash. You may pay over the phone with a Credit Card by calling 865-974-4351. To appeal a fine, use our Appeal Form.

Renew books in person or online (My Account).

UT System Reciprocal Borrowing for Print Materials:
Students, faculty, and staff at all University of Tennessee campuses may borrow library materials when visiting sister campuses using the ID card issued by the user’s home institution. With some restrictions, visiting users will enjoy the same borrowing privileges and loan periods as local users. Faculty, staff, and student loan periods and policies should be the same at all UT System institutions. Restrictions generally apply to media and equipment.

Accessing Online Databases, Journals, and Articles:
1. UT System visitors to Hodges Library using their own laptops and mobile devices may log in to one of two visitor wireless networks to access library databases and electronic content.

UT-open – This network automatically shows up as a choice under “available wireless networks.”

Eduroam – This network is available to visitors from other universities and institutions that participate in http://www.eduroam.org/. UT affiliates may also use this network at other participating institutions while traveling.

2. UT System affiliates may also request a temporary UTK NetID and 2 factor token, at the Public Services Desk on the 2nd floor of Hodges Library, for logging into Library workstations.

For more information on the types of non-UT borrower’s cards, please see Borrower’s Cards below.

Books – Monograph & Serial:

4 week Loan Period

No fine unless recalled, $0.50 a day

Can be renewed multiple times for a maximum of 16 weeks unless recalled.

Books – Children’s & Leisure Reading:

4 week Loan Period

No fine unless recalled, $0.50 a day

Can be renewed multiple times for a maximum of 8 weeks unless recalled.

Books – Reserve: 

N/A

Periodicals:

N/A

Audio/Video (CD/DVD/VHS):

N/A

Students, faculty, and staff within the University of Tennessee system (UT Chattanooga, UT Martin, UT Memphis, and UT institutes) may check out books, periodicals, and media using their valid university IDs. Privileges and loan periods for UT System affiliates are the same as those for UT Knoxville.

Resource Sharing is NOT available for Non-UTK members. You will need to consult with your parent institution for Resource Sharing requests.

All UT affiliates and members of the community are welcome to find books in the library and scan portions of the item in Commons South.

Card Type

Available to…

Courtesy Cards

Those sponsored by UT Library Administration, ORNL Research Libraries, or a senior auditing a course for the current semester.

Donor Cards

Non-affiliates of the University of Tennessee who wish to check out books from Hodges, Music, and Ag-Vet Med Libraries.

Proxy Cards

UT Faculty in order to allow graduate assistants (or other designated individuals) to check out items for the faculty member.

TBR Privileges

Anyone who attends a Tennessee Board of Regents College or University.

Courtesy Cards

Courtesy cards are available to anyone sponsored by UT Library Administration, ORNL Research Libraries, or to seniors auditing a course for the current semester.

Cost: None

How to obtain: Bring a photo ID to the Hodges Library Public Services desk on the 2nd floor along with emailed or lettered permissions from the UT Library Administration or be on the Senior Auditing List for the current semester.

Fines: All cardholders are responsible for fines or accrued charges. Borrowing privileges will be suspended for outstanding fines of $5.00 or more.

 Privileges with card:

The following services/privileges are granted to holders of courtesy cards:

• Check out books from Hodges, Music, and Ag-Vet Med Libraries
• A total of ten books may be checked out with the card

The following services/privileges are not granted to holders of courtesy cards: 

• Check out of journals/periodicals
• Check out of equipment
• Recall of books
• Use of Library Express or Resource Sharing
• Remote (off-campus) access to databases and electronic resources

Donor Cards

Non-affiliates of the University of Tennessee may purchase donor cards in order to check out books from Hodges, DeVine, and Pendergrass Libraries. 

Cost: $100 per year payable by credit card or check. Expires one calendar year from the date of purchase.

Issued to: Individuals (no company cards) and is not transferable to another individual.  Donor card holders must be 18 or older.

How to obtain: Bring a photo ID to the Hodges Library Public Services desk on the 2nd floor, fill out an application or purchase online.

Fines: All cardholders are responsible for fines or charges accrued. Borrowing privileges will be suspended for outstanding fines of $5.00 or more.

 Privileges with card:

The following services/privileges are granted to holders of donor cards:

• Check out books from Hodges, Music, Map, and Ag-Vet Med Libraries
• A total of ten books may be checked out with the card

The following services/privileges are not granted to holders of donor cards: 

• Check out of journals/periodicals
• Check out of equipment
• Recall of books
• Use of Library Express or Resource Sharing
• Remote (off-campus) access to databases and electronic resources

Proxy Cards

Proxy cards are available to UT Faculty in order to allow graduate assistants (or other designated individuals) to check out items for the faculty member. The faculty member is responsible for all materials checked out on his/her proxy card(s). Lost or stolen proxy cards should be reported to the Public Services Desk as soon as possible.

Cost: None

How to obtain: UT Faculty may obtain up to three proxy cards. The faculty member may fill out the Online Proxy Card application form to obtain a proxy card.

Fines: All cardholders are responsible for fines or accrued charges. Borrowing privileges will be suspended for outstanding fines of $5.00 or more.

TBR/TALC Cards 

Who is eligible: Anyone who attends a Tennessee Board of Regents College or University.

Cost: None

How to obtain: Bring a photo ID to the Hodges Library Public Services desk on the 2nd floor.  The TBR member will need to log in to their institution’s campus portal at the 2nd floor Public Services desk at Hodges Library to be confirmed and registered in our system.

Fines: All cardholders are responsible for fines or accrued charges. Borrowing privileges will be suspended for outstanding fines of $5.00 or more.

Privileges:

• Check out books from Hodges, Music, and Ag-Vet Med Libraries
• A total of ten books may be checked out

The following services/privileges are not granted to TBR members:

• Check out of journals/periodicals
• Check out of equipment
• Recall of books, although holds are available
• Use of Library Express or Resource Sharing
• Remote (off-campus) access to databases and electronic resources

Off-campus access to e-resources is restricted to active UTK students, faculty, and staff.  Anyone else who wishes to access our e-resources may contact Public Services for more information about accessing e-resources on campus.