Donating Materials

The University of Tennessee Libraries is dedicated to building collections of manuscripts, books, and other unique research materials that support the University’s scholarly community and advance the mission and goals of the University of Tennessee. Our current collection strengths include:

• The University of Tennessee
• Tennessee politics and politicians
• Religion in Tennessee between 1800 and 1950
• Native American tribes in the Southeast
• 20th and 21st century Tennessee authors
• The history of Knoxville and East Tennessee
• Oak Ridge and the Tennessee Valley Authority
• The Great Smoky Mountains and the Appalachian region
• History of Tennesseans in war and military conflict

Donations of personal, family, or organizational papers related to these collecting strengths are welcome.

Letters, diaries, photos, and other material collected over the years give vital and unique information regarding your life or the history of your family or organization. Whether or not members of your family attained a degree of fame, they have contributed to the heritage of a certain time and place. When you donate your papers to the UT Libraries, your history becomes a part of the community’s collective memory.

We accept collections of as small as a single item and as large as dozens of boxes. Material need not be organized, old, or related to a famous individual, event or organization for it to be historically significant. Types of materials collected by Special Collections, where most donated materials belong, include:

• Letters and correspondence
• Diaries, memoirs, and reminiscences
• Writings, papers, speeches, and reports
• Photographs and scrapbooks
• Genealogical information
• Records of a business, community group, or organization

There is no need for you to cull or reorganize the materials. In fact, the research value of the materials may be diminished if items are removed or if the records are rearranged. Potential donors, therefore, are encouraged to contact the Libraries before weeding, discarding, or reorganizing their papers.

If it is determined that the materials would be better served in another repository, staff may suggest more appropriate locations for your donation. If it is determined that the collection belongs in Special Collections, staff will work with you on the physical transfer of the materials and on the completion of a deed of gift.

The Libraries implement selective and strategic digitization projects so that more materials can be accessible to more researchers.  We cannot agree to digitize entire collections because of the intensive resources required to do so.  Digitized collections are made freely accessible on the libraries website. 

In certain circumstances, it may be possible for a donor to take a tax deduction for the donation of an archival collection. If an appraisal is needed for the donor’s tax purposes, the Libraries can help suggest a qualified appraiser and help facilitate the appraisal.  UT Libraries employees cannot provide appraisals for collection materials.

Jennifer Beals
Assistant Dean and Director 
Betsey B. Creekmore Special Collections & University Archives
865-974-0014
jbeals@utk.edu

Stacy Palado
Senior Director of Advancement 
University of Tennessee Libraries & the Press
865-974-0055
spalado@utk.edu