Libraries Space Usage

The UT Libraries has digital signs on display in its three branches (Hodges, Pendergrass, and DeVine Libraries) to inform students of library-sponsored or co-sponsored messages/events and major updates of campus-wide importance. When there is space in the 10-slide rotation, we open it on a first come, first served basis — with priority given to our Commons partners. We then give open space to other UT departments, units, and official campus organizations, including registered student organizations promoting campus events.

Non-library slides will be set to run for no more than 1 to 2 weeks based on the quantity of slides in rotation during the requested time slot.

• Slides are accepted or rejected solely at the discretion of UT Libraries’ Marketing and Communications department. We reserve the right to reject or alter your slide for reasons of clarity and readability, violation of law or campus policy, or to conform to our physical specifications. As a general rule, we will run only one slide at a time per university unit/department.
• We do not advertise events organized by non-university entities nor non-library events taking place off campus.
• We do not accept job ads, ads for individual courses, ads for events that charge admission, or advertisements for sale of products.
• Campus registered student organization messages must also be approved by the group’s faculty advisor. If you are a student submitting a slide on behalf of a university office or on behalf of a student organization, please copy your supervisor (UT faculty or staff member) or the organization’s faculty sponsor on your email request.

Campus & System Policies

https://studentunion.utk.edu/services/digital-display-advertising/

https://policy.tennessee.edu/procedure/op00017-k-posting-of-notices/

https://policy.tennessee.edu/procedure/op00018-k-posting-of-political-commercial-items/

Hodges Library

Distribution is limited to the bulletin boards in the galleria on the 2nd floor and in the Graduate Commons on the 1st floor. Posting of any item on painted surfaces, doors, or windows is prohibited. Items posted in violation of this policy will be removed. Digital display advertising is available. For more information, visit the UT Libraries’ Digital Slide Submission page.

At the discretion of Libraries staff and faculty, student flyers related to art shows, projects, or performances may be mounted in designated areas. For example, information about projects that were created using The Studio or Medbery Makerspace may be posted in those spaces if approved by managers in those areas.

DeVine Music Library

Distribution is limited to the bulletin board located directly outside of the George F. DeVine Music Library. Posting of any item on painted surfaces, doors, or windows is prohibited. Items posted in violation of this policy will be removed. Digital display advertising is available. For more information, visit the UT Libraries’ Digital Slide Submission page.

At the discretion of Music Library staff and faculty, recital flyers may be mounted in a designated space using the magnets provided.

Pendergrass Library

Distribution is limited to the bulletin board located directly outside of Pendergrass Library (nearest the men's restroom). Posting of any item on painted surfaces, doors, or windows within the library is prohibited. Items posted in violation of this policy will be removed. Digital display advertising is available. For more information, visit the UT Libraries’ Digital Slide Submission page.

Campus & System Policies

**See Campus policies in Hilltopics.

**Special racks and bulletin boards are provided at numerous places on the campus and may be used by members of the university community.

The University of Tennessee Libraries follows the University's policies for student assembly outlined in Hilltopics. As academic buildings, the Libraries may impose other restrictions as necessary to ensure classes and other scheduled academic activities are not disturbed. 

Libraries Procedures

• If students are violating Library or campus policy, we should ask them to comply with campus policy. That may mean:
  • Speaking only in a conversational tone or refraining from using sound amplification in certain spaces
  • Going through the appropriate channels for obtaining approval for tabling or distributing literature (through 25Live)
  • Refraining from selling items or actively soliciting participation in a program
  • Respecting occupancy and egress regulations
• If they do not comply, we may ask them to leave
• If they do not comply when asked to leave, a Library Community Service Officer or UT Police may be called to intervene

Freedom of Assembly and Demonstration

Policy outlining regulations for freedom of assembly in the context of an academic setting