University Archives Deposits

University Archives is the repository for the historically valuable records of the University of Tennessee, Knoxville. University Archives focuses on materials that document: 

• The goals, activities, decisions and policies of university governing bodies, administrative divisions and academic units, including major committees, task forces and other working groups
• The development of campuses and associated infrastructure
• Campus life, which is broadly defined to include the individual and collective experiences of students, faculty, and staff. 

University Archives only accepts inactive records designated as having historical and/or permanent value. 

If you have materials ready for transfer, please complete the University Archives Transfer Request (form coming soon)

• Collection pickups must be scheduled a minimum of 5 business days in advance.  The University Libraries has one vehicle which is used for multiple purposes and is not available without advance notice.
• Please read the description of which materials will and will not be accepted for deposit.
• If possible, keep records in original order (the order in which your office kept them).
• Place records into boxes. If you do not have any, we would be happy to provide some for you.  

Materials appropriate for transfer to University Archives include:

• Official university publications, communications and printed materials.      A maximum of 2-3 copies of each publication or printed item will be acquired or retained.
• Official university press releases and promotional material
• Committee records, reports, bylaws, academic program records and self-studies
• Architectural plans
• Correspondence of a substantive nature

Materials that are not appropriate for transfer to University Archives include:

• Active records that are still in use
• Working files and drafts for publications or reports when final versions are available
• Personnel records
• Student records
• Accounting and financial records for routine transactions
• Data entry forms and worksheets
• Artifacts are collected selectively.  Usually a photograph of the object is taken as documentation due to space constraints.
• Audiovisual material is acquired selectively depending on the content and availability.  University Archives has limited resources to reformate obsolete media.
• Textbooks or faculty book collections
• Plaques, awards, and trophies are usually not accepted. 
• Duplicate copies (usually more than two) of any material